Open Board Position Job Descriptions

Farm Director

14 hours/week during the school year, 29 hours/week during the summer

Last updated - 12/07/2018

 

  • Farm Duties-

    • Planning plantings, layout, and design for the Eagle Heights plots for the coming season, taking into consideration accessibility, aesthetic, season extension, yield, variety, soil health, student preferences, crop rotation, etc.

    • Ordering seeds (ideally in December-January-February), and purchasing starts, and greenhouse materials (ideally in March-April-May) in collaboration with the Urban Agriculture Directors.

    • Starting and caring for (watering) Greenhouse starts in collaboration with Urban Agriculture Directors.

    • Developing and following a schedule of Farm Work hours during the growing season that are accessible to the UW Community, in collaboration with the Farmhands.

    • Maintaining an inventory of farm tools and equipment, keeping track of what needs to be replaced and what new items would help us better serve our mission.

    • Maintaining the Eagle Heights compost pile, in collaboration with Urban Agriculture Directors and possibly the Greenhouse Learning Community.

    • Caring for the beehives. 

    • General farm maintenance and production duties during the growing season.

    • Direct and lead groups of workers (e.g. summer interns, work-day groups).

    • Biking or otherwise transporting produce from the Farm to East Campus Mall during the harvest season for Harvest Handouts.

      • Additionally to the Open Seat Food Pantry and the Food Shed fridges

    • Being a leader during Handouts; being friendly and knowledgeable about the variety of produce we are offering.

    • Keep records of maps and timing of planting, rotations, areas where disease occurred and nutrient deficiencies were identified, etc., to the best of your ability

    • Perform soil sampling every two years (Last Sampled 2017).

    • Strive to innovate in our space and set an example as a land steward.

    • Manage the Farm Committee during the school year.

    • Maintain F.H. King Students for Sustainable Agriculture’s eccentric reputation and street cred.

 

  • Intra-board Duties-

    • Work with the Finance Director to purchase and replace new farm tools and equipment.

    • Work with Outreach Director to provide accurate, farm and garden specific language for materials.

    • Support Programming Director and Education Director on workshops, classes and programming involved with the summer internship and off-season programming, by providing information and/or leading workshops.

 

  • Ambassador/Communications Duties-

    • Maintain relationships with King Greenhouse faculty connection (Currently Lynn Hummel, also possibly Isaac Kabera).

    • Maintain a communicative relationship with the UW staff member maintaining the Greenhouse Learning Community plots neighboring ours (Currently Tom Bryan)

    • Attend monthly Eagle Heights Garden Oversight Committee (GOC) meetings at the Eagle Heights Community Center during the growing season.

    • Maintain a positive and communicative relationship with workers in the Agriculture Research plots neighboring ours.

    • Maintain a positive and communicative relationship with the board of CIAS (the Center for Integrated Agricultural Systems).

    • Seeking out and learning from a beekeeping mentor.

    • Coordinate (reach out and respond to) interested groups and organize times and dates for Group Work Days and Tours at our Eagle Heights plots.

 

The Farm Directors will act as the stewards of our land in the Eagle Heights Community Gardens, researching, planning, and implementing sustainable agriculture practices. The Farm Directors will be responsible for leading the harvest during the growing season and leading transportation of produce from the farm to campus for distribution. The Farm Directors will strive to innovate and set an excellent example of land stewardship and maintain F.H. King’s eccentric reputation and street cred. The Farm Directors will support the Programming and Education Directors in events and programming. The Farm Directors will act as ambassadors with greenhouse, Eagle Heights, and CIAS representatives, maintaining relationships with these organizations. 

Finance Director

14 hours/week during semesters, 12 hours/week in the Summer 

 

  • Intra-board Financial Administration

    • Leads onboarding process for each new board member (specifically payroll)

    • Weekly engagement (office Hours) with Administrative Director

    • Co-administer payroll approval and management with Administrative Director

    • Completing the mid-year report and end-of-year report

    • Understanding and ensuring all SSFC (Student Services Financial Committee) and ASM (Associated Students of Madison) funding policies are not violated

  • Eligibility

    • Complete eligibility application every 2 years with Administrative Director 

    • Present to the SSFC every 2 years with Administrative Director (next time is 2020) 

  • Drafting the annual budget w/the Administrative Director

    • Provides thorough and consistent updates to the board throughout this process, asks for feedback on what spending lines should be increased/decreased 

    • Altering the budget when necessary

    • Presenting the budget proposal to the SSFC in the Fall w/ Administrative Director

    • Accurately maintaining the GSSF (General Student Services Fund) approved budget

  • Acting as a GSSF liaison

    • Meeting once a week with Mani (ASM Financial Specialist) 

    • Maintaining relationships with others in the ASM office 

      • Nagamani Adibhatla (SSFC Financial Specialist)

      • Rich Sterkowitz (Assistant Director of Financial Services)

      • Ray Scanlon (Financial Specialist)

      • Maddy Raudenbush (Financial Specialist)

  • Managing Organizational purchases

    • Communicating with other board members about purchases that need to be made for upcoming programming, the garden, etc. (weekly basis) 

    • Overseeing the purchasing of supplies and materials through Financial Specialist

      • Crafting justifications for purchases made 

    • Financial reporting: keeping track of all purchases that are made on Excel

      • Going over monthly reconciliation document to ensure all purchases that have been made are recorded 

    • Provide a detailed excel/spreadsheet of purchases that have been made by directors 

      • Who purchased the item, where was it from, what was it for, when was it purchased, steps that have been made in order to reimburse the director

 

The Finance Director will be responsible for intra-board financial administration, including onboarding new board members, biannual reports, and ensuring no violations of SSFC or ASM financial policy. The Finance Director will work with the administrative director for the biennial GSSF eligibility application and the annual budget proposal. The Finance Director will act as the organization’s GSSF liaison, meeting weekly with the ASM financial specialist and maintaining professional relationships with GSSF and ASM staff. Finally, the Finance Director will administer all organizational purchases and reimbursements.

Outreach Director

13 hours/week during the school year, 12 hours/week during the summer

 

  • Promote F.H. King programs and events

  • Maintain Website and social media presence

  • Design Materials supporting programs and events, both promotional and otherwise

    • flyers, posters, and other promotional material

    • program support material, including information about the program or other F.H. King initiatives

    • apparel and branded merchandise

  • Maintain brand cohesion across all F.H. King communications

    • maintain and enforce brand style guide

    • ensure content and tone of communications are consistent 

  • Develop and implement a long-term outreach strategy

    • Increase Engagement

    • Expand audiences

    • Improve communication effectiveness

  • Connect and develop relationships with other orgs

 

The Outreach Director will promote F.H. King programs and events through development and implementation of a long-term outreach strategy. Elements of this strategy must include maintaining the website and social media presence, designing materials to support programs and events, and maintaining relationships with other organizations across campus.

OFFICE

"The Keep"

1021 University Ave, Madison, WI 53715

 FARM

3016 Eagle Heights Drive, Madison, WI

If parking, go to 70 Eagle Heights Drive Madison, WI